7 Reasons to Use Google Calendar
Are you using Google Calendar to keep track of appointments, meetings and birthdays? I started using it a few years ago, on both my desktop computer and my smartphone. It's made a big difference in my ability to stay on track and remember important tasks. Read on for more tips on Google Calendar...
Why Use Google Calendar?
Google Calendar has been around since 2006; it emerged from “beta” mode in 2009, and is one of Google’s most stable and sophisticated products. If you’re not using Google Calendar yet, here are seven reasons to consider doing so:
1. Never again forget an appointment, family occasion, or event. You can set notifications to be delivered via a popup message on your desktop, email or text message on mobile devices. You can even specify multiple reminders, or customize how long before the event the reminder should be sent.
2. It's easier to make new appointments. I've gotten into the habit checking my Google Calendar when making my next appointment with a doctor or dentist. This eliminates guesswork ("Hmm, I'm not sure if I'm available that day, but let's go ahead and make the appointment anyway…"), and potential conflicts with other meetings or family members' activities. And because I enter the appointment into my calendar right when I make it, that eliminates the need for the receptionist to hand me a reminder card that I'll probably lose.
3. Never again will you have to postpone accepting an invitation (or declining it). Google Calendar is available wherever Internet access is available, on Android, Apple and Windows computers, phones, and tablets. It’s even available offline; any changes you make to your local Calendar are synced with the Google cloud-based service when you connect to the Internet again.
4. Never again wonder when everyone can get together. Coworkers, colleagues, friends and family members can share Google Calendars among themselves, so that everyone knows what everyone else’s schedule is. Suggesting a get-together is much easier if you know when it is feasible for invitees. I share a Google Calendar with my wife, so when I add an appointment to my calendar, it shows on hers, and vice versa.
You can also make a Google Calendar public so anyone can see it; this feature comes in handy for school administrators, churches, and others who publish calendars they want the public to see. There are many public Google Calendars of holidays, moon phases, and other future events that can be imported into your own calendars or shared with others.
5. You can send invitations and track RSVPs in Google Calendar. The invitation-composing module includes a “find a time” feature for groups that share calendars with each other. You can also specify what guests can do in response to your invitation, i. e., just RSVP yes or no, or reply with comments or suggestions that are available only to you or to all invitees.
6. You can import existing calendar data files from any calendar program that uses CSV or Apple’s iCalendar data format. There are some limitations to importing data; in particular, recurring events may not import properly. Each program has its own procedure for exporting calendar items to a CSV file; some are easier than others.
7. Of course, Google Calendar has Google Search capabilities. If you have ever struggled to find a calendar entry using the rudimentary search function of Microsoft Outlook, this point alone might persuade you to switch. I've used this to answer questions like "When was my last dentist appointment?" and "How many times did I give blood last year?"
You need a Google account to use Google Calendar. If you already use Gmail, Google Docs, or any other Google product, you have a Google account. Aside from that requirement, Calendar is free for general use. You don’t have to chuck your current calendar app to try Google Calendar. Once you’ve experienced it, you may never go back to your old calendar.
One feature I really like about Google Calendar is recurring events. I use it to remind myself when it's time to take out the trash each week, when the dog needs his heartworm pill, and when certain monthly bills are due. And when I want to make sure I remember to do something a week or a month later, I do a Quick Add, and I don't have to worry about forgetting it.
Are you using Google Calendar? Got any clever ideas you've found to make life easier with Calendar? Your thoughts on this topic are welcome. Post your comment or question below...
This article was posted by Bob Rankin on 23 Apr 2015
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Article information: AskBobRankin -- 7 Reasons to Use Google Calendar (Posted: 23 Apr 2015)
Copyright © 2005 - Bob Rankin - All Rights Reserved